The job of the manager is the most important job in the South Coast Girls Softball because you are responsible for everything. You are the one who drafts the girls for your team. You meet with the girls for numerous practices, games and league functions. You also meet the parents and collect money for league fundraisers and are responsible for carrying out ALL league policies. If all this seems to be a bit too much to handle, don't worry because this handbook is designed to help you.
The basic tenet of the South Coast Girls Softball League is to encourage sportsmanship, fair play and respect among the girls, regardless of winning or losing to provide girls with an opportunity to play softball regardless of ability as well as to develop a positive attitude about themselves, their peers, and the game itself. In order to achieve these lofty goals, we must look to the team leaders (managers and coaches) for help. Sportsmanship, fair play and respect are not automatic, instinctive behaviors, but rather they are learned behaviors, which are taught at an early age through example. Managers and their coaches must work to keep all their dealings with the girls as a positive experience. We MUST place less emphasis on winning, especially with the younger girls. And work more on shaping attitudes through cooperation, mutual respect and commitment.
First and foremost, in order to become a successful manager you must be organized. Buy yourself a large file folder and a daily planner or calendar. You should attempt to file all league communications in your folder and list all league meetings, practices, games and deadlines in your planner or calendar. These two items are the most important pieces of equipment a manager can have. You should also have with you at all times your team rules, by-laws and contact numbers in case of an emergency.
Team Rules (Optional)
Another key to managerial success is to set up some sort of team rules. The way you devise these rules is totally up to you. You can make them up by yourself, with coaches, or have input from players and parents. Team rules are important because all girls, as well as parents, need to know what is expected of them. Having rules listed, as well as consequences for breaking them, makes life easier in the long run. These rules should be written out and given to the girls and their parents along with a return signature form for parent and child to insure compliance by all. (If team rules are set, a copy of all team rules should be submitted to the Assistant Vice President Prior to the start of the season)
Collections of Paperwork and Money
Managers are responsible for collecting ALL paperwork from their players as well as ALL money either from registration, fundraisers, banquet and the like, and turn team into their Division Representative. At that time, you and the Division Representative will count the money together. The Division Representative then will give you a receipt for your records. This financial responsibility is very important for the continued existence of the league. If money is due to the league on a specific date, you should set your team's deadline for payment at least one week in advance to insure compliance with all league turn in dates. Remember, it is the manager's duty to turn in all money due to the league on time. Failure to comply could result in suspension, removal, or expulsion from the league. If a manager or coach has any out of pocket expense they MUST present a receipt to the league treasures for their refund. NO RECEIPT, NO REFUND.
General Meeting Attendance
If you are not able to attend a General Meeting, you must arrange to have a coach or designee to replace you. If you cannot attend or find a substitute, you must call you Division Representative in advance to inform him/her of you absence.
Addressing Divisional Issues
All problems which arise before and during the season should be brought up at divisional meeting led by the Division Representative.
CORI South Coast Girls Softball Inc. and ASA will require all Managers, Coaches and volunteers to be CORI checked. You must be CORI checked every year as a member of this league. The number of CORI checks per team will be no more than 4.
Rules for each division are decided by the manager's, as a result of a Divisional Meeting. All divisional rules must be submitted to the Assistant Vice President by March 1st for inclusion in the Manger's Handbook as well as distribution to umpires. A copy of these rules should be with the managers at ALL games.
The By-Laws of the South Coast Girls Softball, Inc. are the backbone of the league. They contain all the information you need to know General Rules, Draft Procedure, and the format, Manager Selection, etc. Please read through the By-Laws occasionally and familiarize yourself with them as much as possible.
Code of Conduct
Since managers and coaches are role models our behavior in the presence of the girls must be exemplary. If we follow the Golden Rule (do unto others, etc.) we should have no problems. All managers and coaches should:
1)Be encouraging towards players' efforts. (Praise them when they do something positive.)
2)Be constructive in your dealings with the girls in order to build self-confidence. (After an error, publicly praise them for their effort then privately offer advice on an alternative way to perform a task.) 3)Refrain from negative comments about other teams, managers, coaches, players,and umpires. (Negativity spreads quickly and is destructive.) 4)Remember that this is only a game. We should be teaching girls to compete and give it their best effort; however, we also should show them how to lose graciously as well. (Why do we sometimes reward girls for victories at the coop but not for losses?)
5)Lead by example. Your example is our most powerful teaching tool. (Adhere to all the rules.)
Code of Ethics
In addition to our Code of Conduct, we have a Code of Ethics which includes things managers and coaches should not do. The following is a list of some acts, but not exclusive of others, which are serious violations and will be considered cause for discipline, including immediate discharge and expulsion by the Ethics Commissioner.
1) Fighting, inciting a fight, or being directly involved in a fight.
2) Deliberately abusing, destroying, damaging, or defacing property, tools, equipment, or the property of others while on the ball
fields or in the concession stand.
3)Pranks, horseplay, or use of threatening or abusive language or behavior in a malicious manner.
4) Drinking, smoking, using and/or being under the influence of intoxicants and illegal drugs, or tobacco products.
6)Possessing firearms or other lethal weapons.
7)Performing any act which may be considered injurious to the health and welfare of others.
8)Inattention to duties and/or carelessness.
9)Sexual misconduct or harassment.
Sexual harassment is unnecessary, unwanted and will not be tolerated in any form. Officials, Managers, Coaches, and ball players are to be treated at all times with dignity and respect. While there are disputes over what constitutes sexual harassment, federal law specifies that it includes any unwelcome sexual advances or requests for sexual favors. It can also include verbal or physical contact of any sexual nature. We must not lose sight of how detrimental this can be to one's self-esteem and dignity, those who feel that they have been subjected to harassment, or who are aware of such behavior, should make it clear that this behavior is offensive and unwelcome.
Sexual harassment is a serious offense against personal dignity. It is not only illegal; it is contrary to every ethical principle upon which this league is based. If a complaint of sexual harassment is brought to the league’s attention the accused will be immediately removed from all league functions and a duty pending an Investigation is completed and results are made known. In such cases where sexually harassing behavior is confirmed, the offender will be expelled from this league and local authorities will be contacted.
The Discipline Table below is a guideline for problem resolution, however, it is not exclusive and does not cover all potential issues that may arise
Board may take further action where necessary and appropriate depending upon
the nature of the offense. These represent minimum guidelines. Offenses involving Junior Umpires will have serious consequences.
Official Protests (Playoff Games Only)
Protests will not be received or considered if they are based solely on a decision involving the accuracy or judgment on the part of an umpire. Example of protests which will not be considered 1) Whether a batted ball was fair or foul 2) Whether a runner was safe or out 3) Whether a pitch ball was legal or illegal 4) Whether a pitched ball was a ball or strike 5) Whether a runner did or did not touch a base 6) Whether a runner did or did not leave a base too soon 7) Whether a fly ball was or was not caught legally 8) Whether it was or was not an infield fly 9) Whether there was or was not interference or obstruction 10) Whether the field is or is not fit to continue or resume play 11) Whether there is or is not sufficient light to continue 12) Any matter
involving the accuracy of the umpire's judgment 13) Whether a batted ball did or did not clear the fence in-flight 14) Whether a batted ball was or was not touched by a fielder before clearing the fence in flight 15) Whether a player or live ball did or did not enter a dead ball area or touch some object or person in a dead ball area.
There Are Three Types of Protests (Playoff Games Only)
1) Misinterpretation of a Playing Rule (Protest must be made before the next pitch or, if on the last play of the game, before
the umpires leave the playing field.)
2) Illegal Substitution or Re-entry (Protest must be made while they are in the game and before the umpires leave the field.)
3) Ineligible Player (Protest can be made anytime.)
Protests may involve both a matter of judgment and the interpretation of a rule.
Example: With one out and runners on second and third, the batter flies out. The runner on third base tags up after the catch, but the runner on second does not. The runner on third crosses the plate before the ball is played at second for the third out. The umpire does not allow the run to score. The question as to whether the runners left their basis before the catch or whether the play at second base was made before the runner on third crossed the plate are solely matters of judgment and are not protest able. It is a misinterpretation of a playing rule and a proper subject for protest, however, if the umpire fails to allow the run to score. The manager, acting coach or captain of the protesting ream shall immediately notify the plate umpire that the game is being played under protest. The plate umpire shall in turn notify the opposing manager and official scorekeeper. To aid in the correct determination of the issue, all interested parties shall take notice of the conditions surrounding the decision to protest, as well assigning scorebook including umpire and official start time.
Official Written Protests Must be filed within 24 Hours
The protest should be written up on the Official Protest Form (which is included in this manual) it should be addressed to the Ethics Commissioner within 24 hours of the event in question the following information must be included:
1) The date, time of incident, place of game, and official start time.
2) The names of the umpires.
3) The rule and section of the official rules or local rules under which the protest is made.
4) The information, details and conditions pertinent to the decision to protest.
5) All essential facts involved in the matter protested.
The Decision Rendered on a Protested Game Must Result in One of the Following:
1) The protest is considered to be invalid and the game stands as played.
2) When a protest is determined to be valid because of the misinterpretation of a playing ruled, the decision will
be corrected and the game shall be replayed from the point at which the incorrect decision was made.
3) When a protest for ineligibility is determined to be valid, the offending team shall forfeit the game being played or the game last played to the offended team.
A forfeited game shall be declared by the umpire in favor of the team not at fault in the following cases.
1) If an umpire is physically attacked by any team member and/or spectator.
2) If a team fails to appear on the field, or being on the field, refuses to begin the game for which it is scheduled or assigned within a time set by the league.
3) If one side refuses to continue to play after the game has begun, unless the games has been suspended or terminated by the umpire.
4) If, alter play has been suspended by the umpire, one side fails to resume play within two minutes after "play ball" has been
declared by the umpire.
5) If a team employs tactics to delay or hasten the game.
6) If, after warning by the umpire, any one of the rules of the game is willfully violated.
7) If the order of the ejection of a player, manager, coach, or spectator is not obeyed with three minutes.
8) If the ejection of a player or players from the game results in fewer than the required number to play.
South Coast Girls Softball, Inc.
The following contents are the By-Laws for the South Coast Girls Softball, Inc. of Fairhaven, Massachusetts.
1) To encourage sportsmanship, fair play and respect among team members and teams regardless of winning or losing.
2) To give all girls a chance to play softball regardless of race, color, creed, or ability, providing slots are available.
3) To develop a positive attitude toward each other and the games, which will continue to grow with them as they
advance with the league
1) This is an ASA Junior Olympic Fast Pitch Softball League for girls and consists of the following divisions:
Instructional 5-6 years old
Freshman 7-8 years old
Junior 9-11 years old
Senior 12-15 years old
Girls must move from one division to the next by age only. The age cut off date for each division is December 31st. The Executive Board may adjust the cutoff date in an effort to balance divisions. At a written request of a parent or at the initiation of the Executive Board, a player may be allowed to play up or down in age classification. A 2/3 (two-thirds) vote by the Executive Board is required.
2) Parents must sign a league contract and pay the set registration fee. If new to the league, they must provide the league with a birth certificate.
3) The South Coast Girls Softball, Inc. is open to all South Coast Communities.
The Executive Board of Directors is the governing body of the league. The Executive Board will consist of the President, Vice-President, Assistant Vice-President, Secretary, Divisional Reps, Treasurer, Assistant Treasurer and Ethics Commissioner.
1) Election of the Executive Board shall be held annually at the first meeting between July 25th and August
10th or after the season finishes, whichever is later. The posting of the meeting on the website and notification via email shall
include the meeting date, time, location, and the offices up for election. All members of the Executive Board and Team Managers shall be notified via email by the Secretary or the President.
2) The Officers and Division Representatives on the Executive Board shall be elected for a one (1) year term.
3) In the event an Executive Board member resigns, quits, or becomes deceased during term, the position must be elected by general
assembly, emergency meeting to be held within 30 days. If an officer resigns, is asked to resign, or quits, he or she is not allowed to participate as an officer within the term.
4) The executive board may remove any elected official by a 2/3 vote from the E-board
5) The Executive Board reserves the right by majority vote to immediately remove anyone including league officials from the league for a major violation of rules and regulations pending appeal.
6) All meetings shall be posted on the website and electronic (E-mail or text) notifications sent at least 24 hours in advance. All E-Board members shall be notified by the Secretary or President via email.
7) The duties of the Executive Board are as follows:
a) Meet once each month if required
b) Each member shall have one (1) vote, excluding the President, who can only vote to break ties. (Majority Rules)
c) There must be 2/3 of Executive Board present to hold a meeting
d) Agenda requests shall be submitted to the President or Division Representative one (1) week before the next board meeting. Requests
can be made by anyone in the league. (No verbal requests)
e) While divisional rules and regulations are decided at the divisional meeting, they need to be presented to the Executive Board for approval. If any divisional issues are not voted unanimous, both sides will be given three minutes to speak on the issues. The Executive Board's decision will settle the issue but can be appealed.
f) To address all ethic issues brought before it in an orderly fashion in accordance with the rules and regulations set forth in these
By-Laws, and to insure that the league membership is well informed, understands and complies with said rules.
8) Any executive board member who has indirect involvement in an infraction cannot vote on the issue. If in the event of a tie the
President will be the deciding vote. In the event of the President being involved in the infraction, he/she will be removed from the vote. The Vice-President will then be the acting President, and will only act in a tie-breaking situation
The President's Duties shall include but not be exclusive of:
a) To preside at all meetings - General and Executive Board
b) To oversee development of all committees
c) To help enforce all league rules and regulations
d) To serve as liaison between divisions
e) To only cast a vote at any meeting that the vote results in a tie
f) To hold all league records
g) to prepare agendas for all meetings
h) Has empowerment to choose chairperson for all committees
The Vice-President's Duties shall include but not be exclusive of:
a) To assist the President
b) To perform the Presidential duties in the President's absence
c) Responsible for Umpires and Umpire development and Umpire scheduling
d) Scheduling and coordinating field maintenance
The Assistant Vice-President's Duties shall include but not be exclusive of:
a) To perform the Vice-President's duties in the Vice-President's absence
b) To be the Public relations liaison for the league
c) To set all league schedules for practices, games, playoffs and Fun Day
d) Responsible for league equipment (disbursement and maintenance)
e) Responsible for applying for field permits with the associated towns
The Secretary's Duties shall include but not be exclusive of:
a) To take notes at both the Executive Board meetings and General Meetings
b) To have typed notes ready from prior minutes of each meeting with copies available for the Executive
Board and managers within one week of the next meeting (available on request)
c) To hold copies of league records, minutes, and notes
d) Meeting minutes will be available for review by entire membership upon request.
e) Assist with registration
f) To maintain the website and act as Website Editor
The Treasurer Duties shall include but not be exclusive of:
a) To maintain all bank accounts
b) To pay bills of the league. Authorized signatures will be officers of the Executive Board - Treasurer and Assistant Treasurer only.
c) To receive all money from Division Representatives, fund raising committees, etc.
d) Upon receiving any money from members of the league, the Treasurer or Assistant treasurer is to give a receipt to the member.
e) Reimburse expenses for the league. All expenses must be approved by the E-Board before
reimbursement occurs. Receipts are required for reimbursement from the Treasurer or Assistant
f) Handle the time sheets and payments of all league umpires and ASA umpires.
g) Report financials of the league at each meeting to the Executive Board. Report shall include the bank balance as of the last meeting, revenues and expenses recorded since the last meeting, and the current bank balance.
The Assistant Treasurer’s Duties shall include but not be exclusive of:
a) All secondary functions to the Treasurer
b) To handle the check book for the tournament programs
c) Reporting out all tournament expenses
The Ethics Commissioner Duties shall include but not be exclusive of:
The mission is to set up a basic "Code of Ethics" that should exist (and in part does exist in our league) and monitor it to ensure that it is upheld by every staff member within the league. The Commissioner’s job is to hear and read ALL complaints about the league and its members, to investigate them
when warranted, and to bring the issue to the E-Board. He/she will also monitor all areas concerning the responsibilities of Managers within the league such as field duty and fundraising responsibilities. All complaints and concerns should be presented directly to the Commissioner, who will then present any issues and surrounding facts to the President of the league. A report to the E-Board will
be required at the next meeting stating the facts as they are known. If necessary, the President can call an emergency meeting within 24 hours for the E-Board to take appropriate action.
a) Responsible for orientation of all new managers and coaches
b) Development of bylaws as directed by the E-Board
c) Enforcement of bylaws and discipline as directed by the E-Board
d) Verify that the by-laws are being followed at all levels
HEARINGS: Any hearings executed by the E-Board, shall include a discussion of the issues, votes to enter evidence into the record, and a vote on a finding of facts. The E-Board will then vote on an appropriate course of action based upon the record. The Divisional Representative's duties shall include but net be exclusive of:
a) To act as the liaison between the Executive Board, managers, coaches, parent, and players
b) To collect all league money within their division. At that time the Divisional Representatives will give the manager a receipt for the exchange
c) To handle all divisional problems
d) Assist in preparation and orientation of new managers and coaches
e) To help in the development of the coaches and players of the division
Divisional Meetings (To solve problems arising throughout the year in the division)
a) Each division will try to resolve any problems by holding a divisional meeting with the managers, led by the Division Representative
b) If a solution cannot be voted on unanimously, then it will be brought to the Executive Board for review and a decision or ruling will be given
c) If the decision or ruling is not satisfactory to a particular party involved, the manager of that team can appeal the Executive Board
decision by submitting a letter to the President within two (2) weeks of the original decision and the matter will be brought up at the next General Meeting. (President, Ethics Commissioner can call emergency meeting at his/her discretion)
1) Will be held once a month (if needed) to keep all teams and officials apprised of league business.
2) All teams must be represented by a manager, coach, or designee
3) Each team will have one (1) vote
a) Both team representatives - manager, coach, or designee must be present at meeting
b) Designee must have signed paper vote in order to vote
4) No person can represent more than one (1) team
5) Meeting will usually begin at 6:30 p.m. with a maximum of two (2) hours in length, unless otherwise
waived. All teams must be represented for the full two hours.
6) Quorum for general meeting is majority
7) If the President feels that a motion brought up by someone in the General Assembly needs further consideration before a vote is taken, he or she can table that motion until the next General Meeting. It will then
be placed on that meeting's agenda, discussed, and voted on
8) Motions from the General Body will require a majority vote except for anything having to do with the By-Laws which would require a 2/3 majority vote, from the Executive Board.
General Rules (Each division sets division rules with a vote of approval of the E-Board)
1) Any rules not covered by division rules will follow ASA rules
2) The Regular Season shall be scheduled to start no earlier than April 15th and no later than April 30th.
3) Opening Day ceremonies shall be scheduled to occur no later than the last weekend of April.
4) Playoffs shall be scheduled for completion by the end of the third week of July (weather permitting).
5) Playoff seeding schedules shall be posted no later than one week after the regular season schedule is
6) Regular season and playoff seeding schedules shall be voted on by the E-Board.
7) Mouth guards are recommended to be used by all players.
8) Pitcher’s masks must be worn by all pitchers.
9) A pitcher may not pitch more than 5 innings in the Senior Division and 4 innings in the Junior Division during the regular season. There is no inning limitation during the playoffs.
10) Visors are provided and are to be worn, plus any equipment deemed necessary
11) Team uniforms should match in color and shirts must be tucked in during games
a)Uniforms may not be altered (As amended on May 18, 2013)
12) Each team must have a medical kit for games and practices
13) Maximum coaching staff- one (1) manager, four (3) field coaches
a) No team shall be represented by more than one manager
b) All coaching staff including bat person and sponsor must be listed on roster turned in the
c) It must include players name, address, telephone number, and date of birth
d) Only people listed on roster are allowed on the players bench, bullpen, or field
e) New teams, coaching staff, bat person, sponsors, and uniform will have to be approved by the
f) Anyone who is 18 years or older must be complete the C.O.R.I. process through the league
14) No one is allowed behind the backstop while games are in progress.
15) Both teams are responsible for:
a) Dragging and lining the fields before EVERY game
b) Putting the bases out and away
c) Home team supplies game ball
d) Away team supplies backup ball
e) Both teams are responsible for cleaning their dugouts
16) All members shall refer all public comments, statements or written articles regarding the league to the Assistant Vice-President before they are published in the newspaper, radio, or television
17) South Coast Girls Softball, Inc. promotes a smoke free facility; therefore, no smoking will permitted at
any league sponsored event
a) Practices, Games b) Fun day c) Fundraisers d) SCG Softball Fields
(1st Offense=1 game suspension; 2nd Offense=2 game suspension; 3rd Offense=Suspension for the
remainder of the current season)
18) Sponsors fees are to be determined by the Executive Board annually. All hardship cases pertaining to
registration fees or fund raising will be reviewed and decided on an individual basis by the Executive
19) League Umpires / Field Maintenance personal
a) All league umpires and field umpires must fill out an application
b) All league umpires and Field crew personal will be required to fill out and submit a time sheet to
the treasurer at the end of the week all payment must be by check (no cash payments).
c) All league umpires will be required to wear an appropriate uniform.
d) All umpires must attend a league overview and receive and review the league by-laws as well as
attend a plate and field overview for rules of the game. The plate and field overview should be
held by an ASA umpire; if not available an agreed E-board member must conduct the training
1) All girls present at the draft, shall be the first girls placed.
2) Providing there are still slots available in the division draft, the next set of girls selected will be the girls
That are listed on the pool list
a) If there is insufficient room for all these girls to be drafted, then they will be assigned to teams in the order of their position on the pool list all girls at the time of the draft will be picked first.
b) Providing there are still slots available, any first time registrant on draft day will participate in
the tryout to be drafted by the any team still needing players. Any girls not selected at this time will be placed on the pool list by lottery
c) Once the draft has been completed and the pool list has been formed, any new additions will be
added to the end of the pool list in order. All pool players will be assigned to teams as positions become available
d) Any current player that does not show up for the draft and has not contacted her manager with a valid reason for not attending (prior to draft) and wishes to continue playing, will be added to the end of the pool list and must wait for an available slot
e) A player becomes a member of a team on the day that she is selected or placed on a team roster
with a completed and paid registration.
f) Pitchers placement in the Junior and Senior Divisions - the Executive Board may alter team
rosters or restrict draft order to ensure that every team has a PITCHER. Teams without a pitcher will choose a pitcher in the established draft order. Teams with multiple pitchers may be split to ensure all teams have a pitcher when possible.
3) Eligibility of team players
a) Once a player is on a roster and they chose to leave or quit the team, they must sit out a
one (1) year period commencing from the date of their withdrawal
1) In order to re-enter the league, the player and parent must contact a league official within that one (1) year period. Once this is accomplished, the player's name will be added to the end of the player pool list
b) If a player is drafted and placed on the roster & she decides not to play, she must sit out that summer before returning to the league.
4) Newly established teams have the first six (6)picks in the 1st round and one (1) every round
after that. In the event of multiple new teams, each manager will randomly draw from a hat to establish
your draft position. The manager’s child is the considered your last pick.
5) A coach's daughter will not be placed on their particular team. She must be placed on
a team by draft procedure or pool list. Only the manager’s daughter(s) will be placed.
6) Sisters will be assigned to the same team, unless the parent/guardian waives that right
a) When sisters are drafted, one (1) counts as that round's pick and other is considered as the last
7) A new manager taking over a team that has a daughter going to that team automatically accepts her as a
last round pick
1) All available players must sign in at draft table to receive designated numbers. Numbers will be worn on front of shirt for viewing
2) Two (2) members of the Executive Board will run the proceedings
3) All players will demonstrate various softball skills for evaluation purposes.
All managers and coaches can gather anywhere during exercises.
After exercises are completed, manager, and coaches meet for reviewing notes taken during exercises.
No longer than five (5) minutes per pick
a) Members of Executive Board will start proceedings with order of picks
b) Newly established teams get the first pick
c) Order depends on final standings from previous season. (In the case of a tie, the season record
will be the deciding factor)
d) Teams forfeiting the playoffs may not finish last. Forfeiting the playoffs will automatically drop
the team one spot in the next season draft procedure.
Once the candidates are picked and the list depleted, all managers meet with the parents and players to welcome them to the team and inform them of any information pertaining to the team or league
If teams do not have a full roster thirteen (13), they must inform the Division Representative. The Representative will call the President. It is the responsibility of the manager to give the Division Representative your full roster with name, address, and phone number, email address when roster is at a mandatory thirteen (13).
Pool List 1) The President & E-Board handles the league's pool list
2) Maintain current list of all girls wanting to play for all divisions
3) The list will be by divisions and will include name, address, telephone number and date of birth
4) The names shall be placed on the on the list in the order received by the player's applications
5) Maintain a list of player quitting or not wanting to play, with the departure date.
6) Prior to giving a potential name to the Division Representative the President shall call and
Receive commitment from her. If no commitment is received, she will be dropped from the pool
list and the next available player from the pool list will be called.
1) The E-board and Division Representatives will determine the order of eligibility of each candidate for
a) An existing coach with a daughter on the team will receive preference for a managerial position
with that team.
b) An existing coach without a daughter on that team would be given second preference for the
c) South Coast Girls Softball, Inc. experience will be the next criteria used, followed by other
2) After the Executive Board has attempted to fill position using 1a and 1b above, the name of each team needing a manager will be placed in a hat by division. The person chosen as the first candidate from 1c above will get first draw of teams from a hat. The E board must attend this procedure and must be completed at least one (1) week before the draft.
3) If an emergency position comes about after the draft, the President must appoint someone to that
position for the remainder of the season, subject to the approval of 2/3 of the managers in that division.
4) If an emergency managerial position comes about before the draft, but after the manager selection procedure has taken place, the president must:
a) Make an emergency appointment at his/her digression.
b) If no one accepts this appointment, the President must form a committee of coach and/or
parents from the returnees of the team to assist him/her in drafting for the team until a manager
can be found.
1) Existing sponsor follows team within the division; sponsors do not follow managers unless manager- sponsor is one in the same. Established teams will not be split up for a new sponsor; existing sponsors will remain with team.
Sponsors kids moving up will have to be drafted and the assignment of sponsor will be reviewed by the E-board.
(This eliminates the stacking or coordination of player selection).
2)Team sponsorship must be from an established business, no personal or private sponsor will be allowed.
3)Private sponsorships will apply to league development.
1) All minutes and notes will be on file for four (4) years beginning in 2004
2) All financial reports will be on file for seven (7) years beginning in 2004
3) The secretary will hold all registration forms for two (2) years beginning in 2004
4) All documents must be kept complete in electronic form as well as hard copy. At the end of term, all hard copy documents will be destroyed.
1) Guide lines and penalties for each fund raiser will be sent by the Fund Raising Committee and voted for
the General Assembly - (2/3)
2) Guidelines and penalties will be enforced by the Executive Board
3) All teams fund raising schedules and financial reports must be forwarded to the Executive Board
Fairhaven Heat Tournament Program
1) Manager selection for the following season will be voted by the E-board during the first meeting after
Officers are elected. The manager position is a one-year term to be voted on every year. Interested
candidates may submit a letter of interest stating qualification. Candidates must be a coach/Manager in
the SCGS League.
2) Player selection will be a public draft available only to registered SCG Softball players. Players may play
in a higher age division at the discretion of the E-Board.
3) ASA age requirements apply to all age brackets ending on December 31st for all Tournament teams.
4) The team manager is responsible for the selection of all players and coaches.
5) Tournament Program funds will be separate from the league. The Fairhaven Heat tournament teams will
Be responsible for all fundraising to support the program. All funds must be reported to the E-board at
the monthly meetings.
6) Parent grievances that can’t be resolved by the manager must be submitted in writing to the Ethics commissioner, if the Ethics commissioner is the manager, the letters should be submitted to the
7) Each tournament team’s assets are the property of the Tournament Program.
8) Tournament teams are responsible for keeping at least $200 in the bank account at the end of the
9) A vote by the Executive Board shall define the extent of year-end awards for the Tournament program.
This is to ensure that each team has reasonable year-end awards without requiring excessive
fundraising for the purpose of year-end awards.
Distribution of Assets
1) In the event of the dissolution of this Softball league, Executive Board shall vote to distribute all
remaining assets to one (1) or more charities within the South Coast area
1) Missing meetings
a) All of the Executive Board members are expected to attend all Executive Board and General Meetings
b) If a member of the Executive Board has two (2) UNEXCUSED absences, he or she will be asked to
resign by the officers
c) All managers are expected to attend all league general meetings. If they cannot attend, they must make
an attempt to call their Division Representative to explain why, or send a designee for their team (ALL TEAMS MUST BE REPRESENTED)
d) If a team is not represented at a General Meeting and does not attempt to call their Division Representative, the manager will be assessed a game suspension, per occurrence. After a total of three
(3) occurrences, he or she can be removed from the league
2) Any violation of By-Laws, divisional rules and regulations, the procedure for administering disciplinary
A) A manager or staff who knowingly uses an ineligible player in the league or tournament games will
result in removal from the league
1) Removal from the league precludes one from becoming a staff member for a particular team, league
officer, or serve on any committee
2) Voting privileges are also surrendered during the removal period
3) Cannot be a designee
3) Upon completion of removal period the individual must apply in writing to the current Executive Board for
their approval if he/she wishes to be reinstated as a staff member in the league